A company buyer asks whether the price is visible before meeting the salesperson, whether the product can be tried without a sales conversation, whether the system can also be run on one's own server and whether the information security is certified by a third party. These decide 50 points out of a hundred.
m-files.com · M-Files is a metadata-based document management system from the Finnish M-Files Oy (headquarters Tampere), used by thousands of customers in over a hundred countries. Documents are organised by metadata and content instead of a folder structure; the platform includes version control, access rights, AI-assisted search and electronic signature. Finnish-language site and a pricing page of its own.
72.2SCORE
Price is shown before purchase100
Trial without a salesperson100
Cloud and own server0
ISO-certified information security100
Basic metrics · 60.3
Digital quality64
Transparency63
Reachability40
AI quality score71
+ A very comprehensive and clear Finnish-language website: metadata-based document management, version control, AI-assisted search, workflows and electronic signature are each described on their own pages
Basic metrics: 60.3, rank 3 · ▲ 2 places
– Cloud and own server: The price list page only talks about M-Files Cloud (e.g. Premium Cloud); on-premises deployment is not mentioned in the price list or in the Trust Center.
laserfiche.com · Laserfiche is a content management and document management system from the American Laserfiche (parent company Compulink Management Center, Inc., Long Beach, California). Privately owned, widely used in public administration and businesses; includes electronic forms, workflow automation, archiving and electronic signature.
63.2SCORE
Price is shown before purchase100
Trial without a salesperson0
Cloud and own server0
ISO-certified information security100
Basic metrics · 66.5
Digital quality68
Transparency85
Reachability10
AI quality score86
+ Public per-user pricing directly on the site: Professional 73 USD/user/month, Business 93 USD/user/month and Business+ 42 USD/user/month, plus the corresponding annual prices
Basic metrics: 66.5, rank 2 · no change
– Cloud and own server: The price list page and the front page talk about a cloud service; neither mentions on-premises deployment.
easoftdocs.fi · Easoft Docs is a documentation and document management solution from the Finnish Easoft Oy, designed for mobile and the cloud, especially for construction and site use. Includes browser-based electronic signature, document sharing and archiving. Per-user price list publicly on the site.
47.2SCORE
Price is shown before purchase0
Trial without a salesperson100
Cloud and own server0
ISO-certified information security0
Basic metrics · 70.4
Digital quality59
Transparency73
Reachability70
AI quality score83
+ The most transparent pricing in the comparison: user-specific prices directly on the site (Viewer €0, Commenter and signer €3/month, Editor €9/month), billing only for active months
Basic metrics: 70.4, rank 1 · ▼ 2 places
– ISO-certified information security: ISO certification is not mentioned on the Easoft Docs front page (easoft.fi/easoft-docs/), and no information security page was found in the site's sitemap.
docuware.com · DocuWare is a cloud-based document management and workflow system from the German DocuWare GmbH (Germering). Part of the Japanese Ricoh group since 2019. In Finland also available through Ricoh Finland. Includes electronic archiving, workflows, signing and integrations with office software.
37.8SCORE
Price is shown before purchase0
Trial without a salesperson0
Cloud and own server100
ISO-certified information security0
Basic metrics · 59.5
Digital quality70
Transparency67
Reachability25
AI quality score67
+ Core functions are described clearly: secure document archiving, electronic signature, version control and workflow automation on their own pages
Basic metrics: 59.5, rank 4 · no change
– ISO-certified information security: The security page (secure-document-archiving) describes encryption and access rights but does not mention ISO certification; a separate certificate page was not found among the front page links.
doc.fi · DOC is a document management solution from the Finnish company Digital Office Company Oy (business ID (Y-tunnus) 1033957-7, founded 1996, offices in Espoo, Hämeenlinna, Lahti and Lappeenranta). It brings documents from different systems (SharePoint, network drives) into one view, automates workflows, includes edit history, integrable electronic signature, and digitisation of paper archives and electronic archiving.
37.5SCORE
Price is shown before purchase0
Trial without a salesperson0
Cloud and own server100
ISO-certified information security0
Basic metrics · 58.9
Digital quality70
Transparency56
Reachability45
AI quality score60
+ A clear Finnish-language description of document management: documents are gathered into a single view from different systems and can be found with one search, whether they are stored in SharePoint or on a network drive
Basic metrics: 58.9, rank 5 · no change
– ISO-certified information security: ISO certification is not mentioned on DOC's front page, the information management page or the price article.
dokmee.com · Dokmee is a document management and storage system from the US company Office Gemini LLC (Dallas, Texas) for small, medium and large companies. Includes document scanning, indexing, workflows, version control and access rights management; available as cloud and on-premises installation.
15.7SCORE
Price is shown before purchase0
Trial without a salesperson0
Cloud and own server0
ISO-certified information security0
Basic metrics · 31.4
Digital quality49
Transparency19
Reachability10
AI quality score45
+ Wide product family described: ECM software, lightweight document management system, Cloud ECM, Mobile ECM, document scanning (Document Capture) and electronic forms
Basic metrics: 31.4, rank 6 · no change
– Trial without a salesperson: call-to-action on the pricing page 'See Dokmee in Action' does not state whether the demo is to be tried by oneself or given by a salesperson; front page and price list page checked.
QUESTIONCan I see the price before I contact the seller?
Is there a public per-user price on the company's own page.
Public price on the page = 100 points, price not published (demo or quote request only) = 0.
22 p
Trial without a salesperson
QUESTIONCan I try the product without a sales conversation?
Whether the company itself offers a trial version or a self-guided demo.
Self-service or self-guided demo = 100 points, only a demo request to a salesperson = 0.
12 p
Cloud and own server
QUESTIONCan I choose whether to run the system in the cloud or on my own server?
Whether the company says it offers both cloud and on-premises deployment.
Cloud and on-premise deployment = 100 points, cloud only = 0.
8 p
ISO-certified information security
QUESTIONIs the provider's information security certified by a third party?
Whether the company mentions ISO-certified information security management on its own page.
ISO certification mentioned = 100 points, not mentioned = 0.
8 p
Basic metrics
Digital quality, transparency, reachability and AI quality score
Basic metrics × 0.5
50 p
Notes
The comparison measures what companies say on their own websites. Prices are in different currencies and in different packages, so euro and dollar prices are not compared with each other: it only measures whether the price is public.
Information that the company does not state gets 0 points and the reason is shown for each company. Easoft Docs is a documentation tool for construction sites, and its other features are narrower than the others'.
About this comparison
We scored 6 document management systems on 21 metrics. The key question for the buyer: is the price per user openly visible on the site or only behind a quote request, are electronic signature and archiving explained clearly, and where is your document data stored?
A document management system (DMS) gathers a company's documents in one place, handles version control, e-signatures and archiving, and ensures that the right people have access to the right files. We compared six systems used in Finland from a transparency perspective: whether the price per user is shown openly on the site or only behind a quote request, whether e-signature and archiving are stated clearly, and where your document data is stored. We do not measure which system is technically the best, but how openly each states its terms before you hand your company's confidential documents over to it.
What transparency means in this category
Price per user or monthly price publicly on the site without a quote request (22), electronic signature stated as a feature (16), electronic archiving and long-term storage or retention periods stated (14), data location (EU or Finland) and data protection (GDPR) clearly stated (14), version control, access rights or change log (audit trail) stated (10), free trial or demo and its terms displayed (8), integrations (Microsoft 365, Teams, e-mail, ERP) stated (8), owning company or group stated on the site (8)
How to read the comparison correctly: Half of the points come from buyer's questions, i.e. things the buyer finds out before deciding. The other half measures how openly the company publishes its prices, terms and contact details. Clear differences in points indicate a genuine difference: one tells you the price immediately, another only after logging in. Close scores should not be read as a ranking order, because every measurement has a margin of variation. The measurement accuracy and the full calculation formula are open in the methodology.
Customer experience is brought into the assessment separately. We also collect customer feedback and customer experiences about companies through separate surveys. The survey results will be added to the overall assessment later.
Who is on the list? Included are software products for managing company documents and records (DMS) that have their own live website and are available in Finland. Both pure document management systems and solutions where electronic signature and archiving are a core function are included. We do not count general cloud storage services, ERP systems or pure e-signature services, for which document management is only a by-product. One of the six, M-Files, is Finnish; the others are international software.
What do we measure? The comparison concerns a service's transparency towards the buyer: whether the price per user or monthly price is shown on the website without a request for quote, whether electronic signature is described, whether archiving and retention periods are described, whether the location of the data (EU or Finland) and how data protection is handled are described, whether version control and access rights are described, whether a free trial or demo is offered, whether integrations are described and whether the owning company is visible. We do not measure which system is technically the best, but how openly it states its terms before you hand your business's confidential documents over to it. Price transparency carries the most weight in the comparison, because the industry's habit is to hide the price behind a demo.
Bot or server blocking is a measurement gap. If a service's pages were behind a bot or cookie wall, or the page did not respond at the time of measurement, it is marked as a measurement gap, not as zero. Walls are not circumvented. Many systems give the price only through a quote request, which lowers the price transparency of the site.
Comparison guide
What to consider in the comparison
The most common practice in the industry is to hide the price behind a 'Book a demo' or 'Contact sales' button. Three of the six systems do not state a euro amount at all; only a few show a per-user price directly on the site.
Electronic signing is often implemented as an integration (for example Adobe Acrobat Sign or DocuSign) rather than as a feature of the system itself. Check whether signing is included in the price or requires a separate service.
Many do not say where the data is located. Company documents are confidential, so it is worth checking separately whether the data is stored in the EU or Finland and how data protection is handled, even if the site talks about a 'secure cloud'.
Lightweight, mobile-focused domestic solutions state their price and contact details more openly than large international platforms, but their description of archiving and version control is sparser. The most suitable system depends on document volumes and usage.
How Suomen Paras assesses and scores
Every company is measured with the same public formula: half of the points come from buyer's questions and half from basic metrics, which have four pillars: technical quality, transparency, reachability and AI quality score. Ranking cannot be bought, and you can see the origin of each point on the company's profile. Read the full methodology →
Expert tips
Calculate the real monthly cost by number of users. A per-user price multiplies quickly: 90 dollars per user per month is already hundreds of euros a month for ten users.
Request a free demo or trial and test your own process: document saving, versioning, sharing and signing. You will quickly see whether the system's logic suits your work.
Check the legal level of the electronic signature (advanced or strong authentication) and how many signatures are included in the price.
Ask where the data is located, how it is backed up and whether you can get your documents out in an exportable format if you change system. Data lock-in to a single system is a common and costly risk.
Frequently asked questions
What is the difference between a document management system and a cloud storage service?
A cloud storage service (such as common file synchronisation services) keeps files in folders. A document management system adds metadata, version control, access rights, workflows, electronic signature and archiving on top, so that the right and up-to-date document can be found by search and the same file does not end up with several parallel versions.
Why do many systems not state the price on their website?
In business software the price is often tailored by number of users, storage space and additional features, so the vendor wants to have a conversation before quoting a price. For the user this weakens transparency, which is why price visibility weighs most in our comparison.
Is an electronic signature always included?
No. Some systems include signing as a feature of their own, some implement it as an integration with a separate signing service, and some do not mention signing at all. Check this separately if signing is important to you.
Where is document data stored?
It varies. Some suppliers offer data storage in a chosen region (for example the EU), but many do not name the data location on their site. Since business documents are confidential, ask about the data location and data protection policy in writing before the contract.
Are you listed and would like to rank higher?
The free pre-analysis shows every item where your company loses points and which rank fixing it is enough for. The paid analysis shows what the items are and how to fix them.
Can't find your company on the list even though it should be there? Get in touch and we will include it in the next measurement round.
