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An entrepreneur or team leader choosing project management software asks: what the cheapest paid tier costs per user, whether the software can be used for free and whether it is easy to leave. These decide 50 points out of a hundred.
Score shows how the company does on our comparison criteria, on a 0–100 scale. Rankings cannot be bought.
Basic metrics · 73.1
+ Pricing is publicly displayed without contacting the company: Unlimited 7 $/user/month with annual billing (10 $ with monthly billing) and Business 12 $ (19 $ with monthly billing)
Basic metrics: 73.1, rank 1 · no change
Basic metrics · 65.9
+ Pricing is shown publicly without contacting the company: Standard 5 $/user/month and Premium 10 $/user/month with annual billing, monthly billing price itemised
Basic metrics: 65.9, rank 6 · ▲ 4 places
Basic metrics · 66.0
+ Pricing is publicly displayed without contacting the company: Starter $10.99/user/month and Advanced $24.99/user/month with annual billing, and the higher price for monthly billing is itemised separately
Basic metrics: 66.0, rank 5 · ▲ 2 places
Basic metrics · 72.4
+ Pricing is shown publicly without contacting the company: Basic from 9 €/seat/month with annual billing, and the Free, Basic, Standard, Pro and Enterprise tiers are itemised
Basic metrics: 72.4, rank 2 · ▼ 2 places
– Cancellation: The cancellation condition (when you can cancel, refund) was not found on the price page or on the guide page How to cancel a monday product.
Basic metrics · 66.3
+ The price of the first two paid tiers is publicly shown without contacting the company: Team 10 $/user/month and Business 25 $/user/month
Basic metrics: 66.3, rank 4 · ▼ 1 place
– Scope of the free tier: The Free tier's user or project limit is not stated on the pricing page or in its FAQ.
Basic metrics · 70.3
+ Pricing is exceptionally transparent and simple: Pro Unlimited 299 $/month flat for an unlimited number of users with no per-user extra charges
Basic metrics: 70.3, rank 3 · ▼ 3 places
Weights are fixed. All companies are measured on the same scale. Read the full methodology.
| Buying motive | What is measured | Scale | Weight |
|---|---|---|---|
| Cheapest paid tier QUESTIONWhat does the cheapest paid tier cost per month? | The monthly price of the cheapest publicly priced paid tier, with annual billing, per user (Basecamp: whole team). | 5 price units or less = 100 points, 25 or more = 0, in between directly proportional. | 24 p |
| Scope of the free tier QUESTIONCan I use the programme for free, and how many people can join? | User or project limit of the permanently free tier according to the price page. | Unlimited number of users = 100, 10 partners = 70, 2 users = 35, one project = 25. | 14 p |
| Termination QUESTIONCan I easily get out of the contract? | Cancellation condition stated on the company's own pages. | Can be cancelled at any time with a refund = 100, can be cancelled at any time and use continues until the end of the billing period = 70. | 12 p |
| Basic metrics | Digital quality, transparency, reachability and AI quality score | Basic metrics × 0.5 | 50 p |
We scored 6 project and task management software tools for teams used in Finland on 20 metrics. The key question: is the real per-user monthly price revealed without making contact, does the service state the limits of the free tier, and where is your data located before the team gets locked into the tool?
Project management software is a team's shared space where tasks, schedules and responsibilities stay in one place. Most of the services in the comparison are international cloud services whose price is charged per user per month. The starting price only tells you the cost for one person, so the real cost only becomes clear when you price it at your team's size. We scored the services by whether the price and pricing model are publicly revealed, whether the service states the limits of the free tier and where your data is located.
Per-user monthly price shown publicly without making contact (25), free version or trial and its limits stated (15), contents of package tiers and annual vs. monthly price itemised (15), EU or GDPR data location and data protection stated (15), contract period and cancellation stated (10), Finnish-language interface and support (10), owning company stated on the site (10)
Transparency is 30% of the basic metrics, i.e. 15% of the total points · these metrics make up its 100 points · the full formula and the other pillars
How to read the comparison correctly: Half of the points come from buyer's questions, i.e. things the buyer finds out before deciding. The other half measures how openly the company publishes its prices, terms and contact details. Clear differences in points indicate a genuine difference: one tells you the price immediately, another only after logging in. Close scores should not be read as a ranking order, because every measurement has a margin of variation. The measurement accuracy and the full calculation formula are open in the methodology.
Customer experience is brought into the assessment separately. We also collect customer feedback and customer experiences about companies through separate surveys. The survey results will be added to the overall assessment later.
The price is per user and grows with the team. Most charge per user per month (Asana, monday.com, ClickUp, Trello, Wrike), so the starting price only tells you the cost for one person. For a team of ten, the bill is tenfold. The exception is Basecamp, which charges a fixed monthly price regardless of the number of users. Calculate the price based on your own team size, not just the cheapest entry tier.
The free tier and annual billing are worth reading carefully. Almost all have a free version or trial, but it is limited in the number of users or projects and cuts features. The cheapest price stated is typically the annual billing price; monthly billing costs more. Check the free tier's limits and the price of the next tier before you start.
The services are international, the interface is in English. All the tools in the comparison are foreign and none has a Finnish-language interface or support. Data is typically located in the United States, and EU data location is mainly available in enterprise-level packages. If you process personal data, check the data protection agreement and the data location. We show the owning company for each one.
Every company is measured with the same public formula: half of the points come from buyer's questions and half from basic metrics, which have four pillars: technical quality, transparency, reachability and AI quality score. Ranking cannot be bought, and you can see the origin of each point on the company's profile. Read the full methodology →
The cheapest starting tier depends on team size. Among per-user services, the cheapest starting prices are Trello's Standard (5 $/user/month with annual billing) and ClickUp's Unlimited (7 $/user/month). For a large team, Basecamp's fixed 299 $/month for an unlimited number of users can work out clearly cheaper per user. Always calculate the price according to your own team size.
Almost all have a free version or a free trial. The free tier is usually limited by the number of users, projects or features. For example, Basecamp's free tier covers one project and up to 20 users, while ClickUp's and Wrike's offer an unlimited number of users but with limited features.
The services in the comparison are international, and the data is typically located in the United States. Some (Asana, Atlassian's Trello, Wrike) offer EU data location as an option, usually on higher plans. If you process personal data as a data controller, data location and a data protection agreement are an essential selection criterion.
None of the services in the comparison has a Finnish-language interface or support. The interface and customer service are in English. If Finnish-language service is important, it is worth taking into account in your choice.
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